Job Opportunities

We are hiring!

Habitat for Humanity of Española Valley & Los Alamos is currently hiring an Executive Assistant. Please see below for full job descriptions. To apply, send a resume and cover letter to the Executive Director, Yvonne Maestas, at director@habitatevla.org. Habitat for Humanity of Española Valley & Los Alamos is an equal opportunity employer.

Executive Assistant

Habitat for Humanity of Española Valley & Los Alamos is looking for an Executive Assistant to assist the Executive Director in the day-to-day operations of the organization. The duties of the position will vary and will include electronic communications (newsletters, Facebook, press releases, email), volunteer management and recruitment, PR/ outreach, database management, reporting and money handling.

This position is multi-faceted and requires dependability, flexibility, excellent multi-tasking skills, and detail orientation. The ideal candidate will be a highly resilient, motivated self-starter with excellent communication skills and the ability to maintain strict confidentiality. Ability to speak Spanish and technical savvy is a plus.

Executive Assistant Job Description

Job Title: Executive Assistant

Job Role: The role of the Executive Assistant (E.A.) is to assist the Executive Director (E.D.)

Job Duties: Duties will vary, generally the Executive Assistant will be responsible for:

  1. Respond to public inquiries about program requirements, donations of funds and any other inquiries as directed by the E.D.
  2. Collect, record and deposit all monetary and in-kind donations, payments and other revenue daily.
  3. Pull credit reports for prospective homeowners as needed.
  4. Assist E.D. and Treasurer in preparation of reports.
  5. Assist with bookkeeping functions of the affiliate (paying bills, tracking unpaid invoices, payroll, including 941 reporting) – pay bills every two weeks, others as needed.
  6. Collect, sort and distribute incoming mail.
  7. Send potential homeowner packets (may be delegated) – as needed.
  8. Send approval/ denial/ additional info letters to applicant families – as needed.
  9. Maintain donation, volunteer information and mailing list databases.
  10. Send volunteer packets.
  11. Assist in preparation of year-end tax documents (W-2s, 1099s, etc.) – yearly.
  12. Keep work areas clean and professional looking.
  13. Support Income Development activities such as the Annual Campaign and Special Events.
  14. Support communications activities such as the newsletter, phone calling, emails.
  15. Recruits, coordinates and maintains volunteers regarding:
    – Ongoing local volunteers – individuals, groups and organizations
    – Out-of-state visiting volunteers – groups and individuals
    – Organizational needs
    – Construction sites
    – ReStore and Thrift Shop
    – Committees
    – Office
  16. Special events to include booths, fairs and fundraising events.
  17. Have working knowledge of all volunteer-related materials plus update and maintain volunteer-related materials and records as needed.
  18. Interview, assess and place, as appropriate, volunteers to meet Habitat needs.
  19. Provide orientation, training and ongoing support to all volunteers to maximize commitment, efficiency and satisfaction.
  20. Develop, maintain and implement individual and group evaluations of volunteer involvements to determine program consistency and improvements.
  21. Develop and implement formal and informal volunteer appreciation initiatives.
  22. Produce written informational and educational materials for volunteer outreach.
  23. Work with E.D. and staff to handle volunteer concerns, issues and/or emergencies.
  24. Work as a full team member of HHEVLA affiliate.
  25. Perform errands.
  26. Other duties as required.

Reports to: Executive Director. Monthly written reports to Board of Directors

Requirements: Accounting experience helpful. Applicant must be organized and able to work in a fast-paced environment. Good written communication skills, flexibility in work hours, and computer knowledge. Excellent people and communication skills.

  1. Bachelor’s degree or equivalent work experience
  2. Two years’ experience in the field of volunteer management or equivalent
  3. Combination of experience, education and training
  4. Strong verbal and written communication skills
  5. Teamwork oriented, with strong customer service focus
  6. Good supervisory skills of diverse workers and volunteers from all age groups
  7. Computer knowledge: Microsoft Outlook, Word and Excel. PowerPoint a plus. Willingness to learn other programs as needed.
  8. Motivated self-starter, reliable and enthusiastic. Enjoy working with people from diverse backgrounds.
  9. Commitment to safe working environment.
  10. Ability to provide leadership, supervision and training to volunteers.
  11. Ability to operate office equipment, including copier.
  12. Ability to lift 50 pounds.
  13. Ability to maintain strict confidentiality.
  14. Ability to speak Spanish a plus.
  15. Experience in construction/ demolition a plus

Weekly: This is position entails a 4-day work week of approximately 32-35 hours a week at the Habitat office, construction site (typically on Saturdays) and any other appropriate Habitat project(s) during regular business hours (Mon – Fri, 9:00 am to 5:00 pm) except for special events.

Benefits: Please see Personnel Manual.

Compensation Based on Experience.

Store Clerks

Habitat for Humanity of Española Valley & Los Alamos is looking for a part-time ReStore Clerk and a part-time Thrift Shop Clerk.

ReStore & Thrift Shop Clerk Job Description

Salary: NONEXEMPT, hourly
Time Required: Part-time (including Saturdays)
Reports to: Store Manager
Overview: Assist in Day-to-Day Operation of the ReStore & Thrift Shop
Job Duties:

  1. Receive donations and process immediately to the intake room
  • The only exception being very large items such as large furniture etc.
  • Donor is to receive tax receipt immediately.
  • No items are to be priced while donor is present.
  1. Check items for usability, clean, price, & put in appropriate place as time allows.
  2. Co-ordinate with other staff, so that store is not without a staff person minding the cash register as well as the interior store space itself at any time. No one other than paid staff are to be responsible for cash register or handling cash at ANY time.
  3. Make safety a priority; see that store is secure during the day and before leaving at night.
  4. See that the needs of customers are met in a friendly and efficient manner
  5. Reconcile cash register at end of each day
  6. Abide by Personnel Manual

Training/Qualifications:

  1. Enjoy working with the public.
  2. Be willing and able to learn about items made available for resale, uses and prices
  3. Be willing and able to operate cash register and perform daily accounting of Sales.
  4. Be able to lift 50 lbs. unassisted.
  5. Be willing to take direction from supervisor and work within the organizational structure